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Offer: European Youth Foundation: Call for Proposals

NB: Directly adapted from the website

The European Youth Foundation (EYF)is a fund established in 1972 by the Council of Europe to provide financial support for European youth activities. It has an annual budget of approximately 3 million Euros. Since 1972, more than 300 000 young people, aged between 15 and 30 and mostly from member states, have benefited directly from EYF-supported activities. In 2007 the EYF supported some 300 projects involving more than 15 000 young people.

Its purpose is to encourage co-operation among young people in Europe by providing financial support to such European youth activities which serve the promotion of peace, understanding and co-operation in a spirit of respect for the Council of Europe's fundamental values such as human rights, democracy, tolerance and solidarity.

The EYF thus provides financial support to the following types of activity undertaken by non-governmental youth organisations or networks or by other non-governmental structures involved in areas of youth work relevant to the Council of Europe's youth policies and work:

educational, social, cultural and humanitarian activities of a European character;

activities aiming at strengthening peace and co-operation in Europe;

activities designed to promote closer co-operation and better understanding among young people in Europe, particularly by developing the exchange of information;

activities intended to stimulate mutual aid in Europe and in the developing countries for cultural, educational and social purposes;

studies, research and documentation on youth matters.

See the Council of Europe's priorities in the youth field for 2009 (pdf) as well as the new priorities adopted for 2010(pdf).

ACTIVITIES WHICH CAN BE FINANCED BY THE EYF top

A. International youth meetings (Category A)

The EYF may provide financial support for organising international youth meetings for youth leaders, including seminars, conferences, workshops, camps, festivals, etc.

B. Youth activities other than meetings (Category B)

Apart from meetings, the types of youth activities eligible for EYF financial support are studies, research projects and the production of information and documentation on youth issues. In this category the Foundation may support, for example:

- specialised publications (such as training manuals);
- newsletters or magazines produced by international youth organisations or networks;
- information campaigns;
- exhibitions and the production of audio-visual materials etc;
- the development of websites or the production of CD-ROMs;
- the production of posters, badges and stickers;
- research projects on youth-related issues.

In the same category, the EYF can also grant study visits enabling youth organisations and networks to make new contacts in Europe and thus extend partnerships and develop co-operation.

C. Administration of international non-governmental youth organisations and networks (Category C)

The European Youth Foundation may, on an annual basis, grant international non-governmental youth organisations or networks a contribution to cover part of the general administrative costs involved in running their activities at European level.

The Foundation may also contribute to the administrative costs of international non-governmental youth organisations and networks, during a maximum period of three years, in order to help them to establish a European structure (Category C bis).

D. Pilot projects (Category D)

Since 1 January 2000, the European Youth Foundation (EYF) is able to provide financial support to pilot projects carried out in the form of meetings between young people or activities other than meetings (documentation, research and publications). This facility has been introduced in order to enable the EYF to provide as effective a response as possible to the priority objectives of the Council of Europe's youth policy which, by their very nature, call for means of action which are not subject to excessively rigid rules, conditions and criteria.

These priority objectives are:

to help young people, particularly disadvantaged young people, deal with the challenges facing them and fulfil their own aspirations;

to encourage new forms of youth participation and organisation;

to make a contribution to social cohesion, including through the fight against exclusion and the prevention of phenomena affecting young people more particularly;

to adapt and broaden programmes and structures in line with changes in society.

NOTE: The following types of activity cannot be financed by the EYF:

operations of a commercial nature

the construction, purchase or equipment of buildings

tourist activities

statutory meetings

activities part of a school or university programme

activities with only a vocational training character

WHO CAN APPLY FOR AN EYF GRANT?
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An international non-governmental youth organisation or network

A national or local non-governmental youth organisation or network

Non-governmental structures involved in youth work

PROCEDURE FOR SUBMITTING APPLICATIONS TO THE EYF
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On 10 March 2004 the European Youth Foundation introduced a computerised system to manage the registration of youth NGOs, grant applications and follow up. On the web site of the EYF, youth NGOs can register with the EYF, submit their projects online and monitor the progress of the applications and the administrative follow up.

It has been possible to introduce this new system thanks also to the partial financial support of the UIC (International Union of Railways).

The new system is accessible via the following browsers: Internet Explorer versions 5.0 and 6.0, Netscape version 7.0.

FOR YOUTH NGOs AND NETWORKS WHICH HAVE ALREADY APPLIED TO THE EYF OVER THE PAST YEARS

These organisations have been provided with their login details in order to update the details on their registration form and submit their applications online. Please contact the following e-mail in case of problems: eyf.registration@coe.int.

FOR YOUTH NGOs AND NETWORKS WHICH ARE FIRST-TIME APPLICANTS TO THE EYF

The first step for youth NGOs will be to register with the EYF (go to How to register)

Without a correctly filled in registration form that has been validated by the Secretariat, organisations will not be able to submit their applications online.

N.B.: This new procedure does not concern the submission of applications for study sessions to be held in co-operation with the European Youth Centres (see http://www.coe.int/Youth/ for more details). For further information concerning study sessions contact: eyc.studysessions@coe.int, tel. +33 3 88 41 22 94.

DEADLINES FOR SUBMITTING APPLICATIONS top

1 February

for requests for EYF administrative grants (Categories C and C bis) concerning the current year.

1 April

for Category A and B activities of the EYF taking place between 1 January and 30 June of the following year.

for activities to be held in co-operation with the European Youth Centres (study sessions) in the first semester of the following year (please contact the European Youth Centres).

1 October

for Category A and B activities of the EYF taking place between 1 April and 31 December of the following year.

for activities to be held in co-operation with the European Youth Centres (study sessions) in the second semester of the following year (please contact the European Youth Centres).

There are no fixed deadlines for pilot project applications or first (ad hoc) applications to the EYF, which may be submitted at any time. However, according to the decision of the Programming Committee on Youth (the decision-making body), all ad hoc applications including pilot projects should be submitted at least three months prior to the beginning of the activity in order to allow a proper assessment.

Bodies interested in submitting applications to the European Youth Centres are asked to consult the website of the Directorate of Youth and Sport (http://www.coe.int/Youth/).

Organisations submitting applications to the European Youth Foundation should follow the online procedure outlined above.

EXAMINING AND DECIDING ON THE APPLICATIONS top

Grant applications are considered first by the EYF Secretariat, which ensures that the applications are complete and sufficiently well documented.

To be supported, activities should contribute to the priorities and the programmes of the objectives of the Council of Europe's youth sector.

In addition, especially for Category A projects, the Secretariat checks to what extent the application corresponds to certain criteria. These include:

clearly set out educational aims and learning objectives

coherent and feasible budget

geographical balance of participants

international preparatory team

multiplying effect.

All applications received are summarised in a document with the Secretariat's recommendation and forwarded to the members of the Programming Committee on Youth. This committee comprises eight government representatives and eight representatives of non-governmental youth organisations, networks and other non-governmental youth structures. It normally meets twice a year, in June and December, in order, among other things, to examine applications and make decisions regarding the amount of financial support to be granted, if any.

Youth NGOs are informed of the Committee's decision immediately after the meeting and a list of the projects accepted for funding is published on the web site (see Projects supported).

Pilot projects and first applications are examined under an ad hoc procedure at the next meeting of the Programming Committee on Youth. In urgent cases, and as far as the Foundation's financial situation permits it, they can be forwarded by the Secretariat to the Programming Committee on Youth. However, this procedure is valid only for grants not exceeding 7,600 Euros.

In certain specific circumstances a grant request from an organisation which is not a first-time applicant may also be considered under an ad hoc procedure. In such cases the organisation must be able to give good reasons for not submitting the application within the normal time limit.

PAYMENT OF THE GRANT AND REPORTING top

1. Advance payment

Once the Programming Committee on Youth has taken its decisions, the EYF Secretariat notifies the applicant organisations and sends those to which grants have been allocated a grant acceptance form requesting certain information, including the exact dates of the activity and the organisation's bank account details. This form constitutes a contract in which the beneficiary organisation commits itself to:

a. Carry out the project according to the information giving in the application.
b. Notify for prior approval by the EYF any change in these details and/or in any other element of this project.
c. Send the report and list of participants (signed by each participant) of the project to the European Youth Foundation within two months of its completion, accompanied by all necessary proof of expenditure for the total cost of the project and not just the EYF grant (bills or copies thereof).
d. Return to the EYF any amount granted which is not used for the purpose stated in the application.

The EYF makes an advance payment (80% of the grant) to the beneficiary approximately 10 weeks before the beginning of the activity.

2. Payment of the balance

The balance of the grant is paid once the EYF has received a satisfactory report on the activity (on its official form) and the relevant accounts. In the case of a meeting, the report must include a list of all the participants, with their signatures confirming that they took part. The conclusions/results of the activity should be clearly mentioned in the report.

N.B. An online report is available on the page "Project follow up" (see "How to fill in the report form" in the left-hand menu for more details).

Reports should be received no later than two months after the completion of the activity. If a more detailed report is made for the participants, the EYF Secretariat would appreciate receiving a copy. In any case, it is very important to state in the report that the activity has been carried out with the support of the European Youth Foundation of the Council of Europe.

If a report is not received within the time limit of two months, the EYF will write to the grant beneficiary setting a further deadline of maximum one month. If the report is not received by the new deadline, the balance of the grant will not be payable. If necessary an organisation may be given formal notice to reimburse an advance payment.

Finally, the beneficiary organisation must justify the use of any EYF grant by providing, along with the report of the activity, all proof of expenditure related to the total cost of the activity funded and not just the EYF grant (copy of the bills). All bills should be easily identifiable, with an indication of their content in English and, where necessary, the corresponding amount in EUROS.

It should be noted that the EYF accounts are examined in detail every year by the Board of Auditors of the Council of Europe. The Auditors have the task, not only to check the accounts of the Foundation, but also to verify that the financial contributions made by the EYF have been spent in an appropriate manner.

NOTE: According to EYF rules, not more than two-thirds of the total cost of a Category A or B project may be covered by an EYF grant.

3. Reimbursement of the grant

The European Youth Foundation shall ask for the reimbursement of the grant:

if the programme for which it was intended has not been carried out;

if the programme has been carried out in circumstances substantially different from those approved when the decision to grant the contribution was taken;

if the contribution has been used for purposes other than those on which the Foundation's decision to grant was based;

if the beneficiary organisation has not provided any report according to the conditions stipulated under item 2 above.

PRIORITIES OF THE YOUTH SECTOR OF THE COUNCIL OF EUROPE 2009 (PDF)
PRIORITIES OF THE YOUTH SECTOR OF THE COUNCIL OF EUROPE 2010 (PDF)
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Contact the EYF top

European Youth Foundation
Directorate of Youth and Sport

Council of Europe
30, rue Pierre de Coubertin
F- 67000 Strasbourg
Tel: (33) 03 88 41 20 19
Fax: (33) 03 90 21 49 64
E-mail: eyf@coe.int

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