Offer: Job: Program Coordinator, Open Society Institute, New York
Open Society Institute–New York
Application Deadline: March 23, 2012
The Open Society Foundations work to build vibrant and tolerant democracies whose governments are accountable to their citizens. To achieve this mission, the Foundations seek to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights. On a local level, the Open Society Foundations implement a range of initiatives to advance justice, education, public health, and independent media. At the same time, we build alliances across borders and continents on issues such as corruption and freedom of information. The Foundations place a high priority on protecting and improving the lives of people in marginalized communities.
Investor and philanthropist George Soros established the Open Society Foundations, starting in 1984, to help countries make the transition from communism. Our activities have grown to encompass the United States and more than 70 countries in Europe, Asia, Africa and Latin America. Each Foundation relies on the expertise of boards composed of eminent citizens who determine individual agendas based on local priorities.
The Open Society Justice Initiative uses law to protect and empower people around the world. Through litigation, advocacy, research, and technical assistance, the Justice Initiative promotes human rights and builds legal capacity for open societies. We foster accountability for international crimes, combat racial discrimination and statelessness, support criminal justice reform, address abuses related to national security and counterterrorism, expand freedom of information and expression, and stem corruption linked to the exploitation of natural resources. Our staff are based in Abuja, Amsterdam, Bishkek, Brussels, Budapest, Freetown, The Hague, London, Mexico City, New York, Paris, Phnom Penh, Santo Domingo and Washington, D.C.
Based in the NY office, the program coordinator will administratively assist the teams of a) equality and citizenship and b) policing. More information on Justice Initiative work in these fields is located at www.justiceinitiative.org.
The position reports to two teams with duties and responsibilities indicated equally for Equality/Citizenship and Policing teams.
Purpose of Position: Provide administrative support/functions to the Open Society Justice Initiative specifically for both work on Equality/Citizenship (E/C) and Policing. Work is carried out independently/under general supervision.
Essential Duties and Responsibilities
OSF may add, change, or remove essential and other duties at any time.
Prepare project documents, budgets, memoranda, contracts and other documents required to activate budgets and implement projects;
Negotiate and prepare terms of consulting arrangements and maintain contact with consultants, liaise administrative and financial matters, travel arrangements and, record delivery of reports;
Provide presentations on thematic/regional/programmatic subjects as requested;
Draft correspondence, meeting agendas and other materials;
As needed, contribute blogs, publications and articles on program related subject matters;
Provide general administrative support to the program;
Provide guidance to interns on Justice Initiative strategies and issues, introduce interns to partners, contacts, assist with identifying resources for research purposes and ensure interns are familiar with the foundations processes;
Travel may be required;
Perform other duties as assigned.
Prepare and direct project payments for processing and process reimbursements for visitors and consultants;
Process contracts through Open Society Foundations’ internal systems and liaise with members of Open Society Foundations administration and legal departments as necessary and follow up with the contracted parties on deliverables and requirements;
Liaise with partners/contracted parties on administrative and financial aspects of projects, including handle contracts, ensure payments are made, notify partners of reporting duties, oversee submission of narrative and financial reports, review reports and follow up with partners on project evaluations;
Maintain physical and electronic files, ensure all relevant documentation is up-to-date and accessible;
Provide primary support to organize meetings and conferences calls, which include: logistics, location scouting and contracts, travel arrangements, visa coordination, materials collection, call connections and other preparations, as needed;
Draft/edit correspondence and memoranda, prepare summary reports of meetings and events;
Monitor grants and contracts through review of narrative and financials reports and other communications;
Maintain, update and oversee the database of contacts;
Update the website;
Coordinator programs special research projects, on-going programmatic needs;
Conduct research using web tools to search public sources, as well as conducting research on issues, organizations and other matters and compile that research into concise, relevant material;
Bachelor’s degree from a four-year college or university and three to five years of relevant experience and/or training; or equivalent combination of education and experience.
NGO or foundation experience/interest in human rights preferred;
Experience implementing systems in philanthropic organizations and/or not-for-profits preferred.
Proven ability to work efficiently in a fast-paced environment; to troubleshoot and follow projects through to completion, consistently on schedule, without loss of attention to detail and budget;
Excellent written, verbal, organizational, analytical and interpersonal skills;
Excellent computer skills, proficient in Microsoft Office and experience with internet research;
Excellent listening and communication skills with sensitivity to cultural communication differences;
Show discretion and ability to handle confidential issues;
High level of self-motivation and at ease working independently when necessary;
Poised, work well under pressure and attentive to detail;
Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks;
Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers and the general public.
Work Environment and Physical Demands
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Program Specific Requirements
Graduate degree, a plus;
Fluency in a widely-spoken language, a plus.
Start Date: ASAP
Compensation: Commensurate with experience. Excellent benefits package.
Please email resume and cover letter with salary requirements before March 23, 2012, to: humanresources(at)sorosny.org Include job code in subject line: PC-OSJI/ECP
Open Society Foundations
Human Resources – Code PC-OSJI/ECP
400 West 59th Street
New York, New York 10019