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Offer: Project: Providing ECCAS with Support for Implementation of a Regional Project for Peace and Security

Terms of Reference (TOR)

1- General Information

11- Location: Central Africa: Cameroon, Central African Republic, Chad, Congo, Democratic Republic of Congo, Gabon, Guinea, Sao Tome and Principe

12- Contracting authority: Economic Community of Central African States (ECCAS)

13-Information on the recipient region
14- Current situation in the security sector
15- Related programs and other donor activities
2- Objectives and expected results

The overall objective of this market - which is part of PAPS II (Programme for Peace and Security) – is to help reduce conflict and insecurity in Central Africa.

The specific objective is to increase the capacity and level of involvement of ECCAS in consolidating peace and security in Central Africa.

The project aims to help ECCAS to develop its capacity in line with the African Union’s continental-level peace and security programme, as part of the Peace and Security Architecture of Africa (APSA).
Results to be achieved by the provider

This service contract aims to:

- Provide general support to implement activities and achieve the results expected by PAPS II.

- Assist in the identification and implementation of activities within the various areas.

- Train ECCAS managers in the development of markets and contracts related to the project and the administrative, financial and contractual arrangements for the implementation of projects financed by the European Commission (EC).

- Train ECCAS managers in techniques necessary for the implementation of activities in order to obtain the expected results of PAPS II.

- Contribute to recruitment and attainment of the human resources required to achieve the results of PAPS II: developing terms of reference and job profiles, advice and guidance for the selection, monitoring and evaluation of professional experts.

3- Assumptions and Risks

4- Scope of intervention

General Project Description

A. Support to the Department of Human Integration, Peace, Security and Stability (DIHPSS)

This support aims to strengthen structures and institutional capacities of the Department to make functional its various components, increase coordination and synergy between them, establish a discipline of planning, an ability to anticipate and discerning short and long term priorities, and allow the Department to develop a policy for managing its human resources on a daily basis and over time. The support should allow the DIHPSS to strengthen its capacity to both stimulate the action of States in the field of structural measures for the consolidation of long-term stability and of crisis response in the short term. It should also help increase the synergy within the General Secretariat (MARAC - Early warning mechanism in Central Africa), Strategic Analysis Group, Office of the SG), and between it and the States (Committee of Ambassadors, COPAX (Council for Peace and Security in Central Africa) for the implementation (preventive long-term deployment of FOMAC or other types of field mission (electoral support, mediation, etc…). While its primary target is the DIHPSS, this support is intended, therefore, also to the Office of the Secretary General and the mechanisms of COPAX, including the Committee of Ambassadors.

B. Support capacity building maintenance and peace consolidation

This support will be dedicated to the development of the multidimensional strategic capabilities of the FOMAC (Multinational Force in Central Africa) and its civilian and police components at their different levels (strategic, operational, tactical) in connection with the general development of capacities for ECCAS conflict prevention and peacebuilding. This support is to create conditions that will enable ECCAS to plan and conduct missions in support of the multidimensional peace agenda in Central Africa, in addition to the PF (Peace Facility) efforts. It revolves around a support capacity building training of the DIHPSS and the state staff regional (EMR) and support the development of major sub-regional training and training centres.

C. Support to ECCAS actions in good governance and conflict prevention

This support is intended to allow ECCAS, beyond its intervention in economic crises, to implement actions for longterm prevention and to build capacity for this purpose. The selected programmes are initially electoral capacity building, border security and the fight against the proliferation of SALWs. However, support in other areas could also be implemented (e.g. Security Sector Reform). Their implementation will be consistent with the changing agenda of ECCAS in terms of peace and security and with developments in this field at the continental level.

D. Sustainable Technical support realized within the ECCAS

This support will include four technical assistants and a long-term supply of short-term expertise mobilised as required by the project, and the administrative support staff. It aims to support, continuously and in a participatory manner, project management, including governance and accounting, that will be provided by the ECCAS. The tasks of this technical assistance will include: i) assistance in the identification, formulation and implementation of activities within the various areas; ii) the training of ECCAS managers in administrative, financial and contract management for effective implementation of projects financed by the European Union, iii) participation in recruitments for the project implementation and the monitoring of hired experts.

5- Logistics and timing

Project Location:

The operational base of the project will be placed in Libreville (Gabon) with the ECCAS.
Displacement may take place in the main city of central Africa and Addis Ababa for the files related to the African Union.
5.2 Date of start and implementation period

The target date for the start of the project is scheduled for 1 October 2011 for a period of 48 months from that date.

See sections 4 and 5 of the special conditions for the actual start date and time of implementation.

This contract may be extended for additional services and / or additional;

6- Needs

Human Resources requested:


Duration: 48 months full time - from 1st October 2011

Qualifications and skills

- University degree in law, political science, international relations or equivalent;
- Mastery of French, proficiency in English, knowledge of another Community language (Portuguese and / or Spanish) an asset;
- Excellent interpersonal skills, organizational and communication necessary to support the conduct of the project and, in particular, the smooth action of consultation, motivation and resolve problems;

General professional experience

He / she will have:

- At least 15 years of professional experience including eight years in positions of responsibility, or a principal investigator on peace and security, prevention or conflict resolution, political analysis and good governance;

- Possess a thorough knowledge of the following issues:

• The context (in terms of issues and actors in conflicts in Central Africa;
• The mechanisms for the prevention and resolution of armed conflicts;
• The operation of international and African regional affairs;
• Peacekeeping operations;
• Administrative and institutional capacity building.

Specific professional experience

He / she will:

- Have at least 15 years of professional experience including eight years in positions of responsibility, or a research in the field of peace and security, prevention or conflict resolution, policy analysis and governance.
-At least four years experience in team leadership and project management of international institutional support;

- Have an authoritative recognition and professional relations at the level of the management of a project that requires a high political commitment from Member States and various institutions and organizations in Central Africa;

- Good knowledge of project management and European Development Fund (EDF) procedures is an asset.

Major advantage: It would be considered a significant advantage in the selection if he/she has held senior positions within an international institution or teaching or research, internationally recognized in political cooperation with countries of Central Africa within the fields of conflict prevention or peace resolution.


Duration: 36 months

Qualifications and skills

- A University degree in economics, management, administration or finance;

- Mastery of French; proficient use of English is an advantage.

General professional experience

He / she will have:

- At least 12 years of professional experience, including eight years in the field of contracts, finance and budget planning;

Specific professional experience

He / she will:

- Demonstrate significant experience in developing, implementing, monitoring and evaluation systems for administrative and financial management for private, public or international institutions;

- Strong knowledge of project management and procedures of the EDF; knowledge in funding modalities for donors in the field of peace and security other than the European Union would be an advantage;

- Have experience in managing contracts for works and supplies services;

Asset: Experience in supporting administrative and financial management to departments or regional or international organizations.

Duration: 12 months

Qualifications and skills

- Level of higher education systems in information management and new information technologies;

- Mastery of French; some knowledge and use of English is essential;

- Have a general understanding of the problems of peace and security in Central Africa.

General professional experience

He / she will have at least 10 years of professional experience in the field of Information and Communications Technology. Experience in governmental or intergovernmental institutional environment is an asset.

Specific professional experience

He / she will:
- Have significant experience in setting up bases and databases;
- Have experience of managing websites. Experience as a web master would be an asset.


Duration: 48 months full time - from 1st October 2011

Qualifications and skills

- Higher education, including a long cycle in human resources management;
- Mastery of French and English; proficiency in the use of Portuguese is an asset;
- Strong knowledge of African architecture of peace and security, the Peace Facility of the European Union and EDF rules.

General professional experience

He / she will:
Be at least 15 years of professional experience including 8 training.
Specific professional experience
He / she will:
- Have significant experience in the estimation of training needs, evaluation of training programmes and evaluating the results of training;
- Have work experience in multinational and multicultural environment, preferably in an institutional context.


Specific expert missions will be mobilized, depending on the progress of the project, at the request of the owner, on preparation of the accounting manager with the support of the key expert project manager, in accordance with the programming documents and taking into account the guidelines recommended by the Steering Committee. An indicative list of areas that could include the short-term expert missions figure in the previous chapter. The outcomes will be presented in all project documents.

7- Reports

7.1 Reporting Requirements

A preliminary report will be submitted no later than one month after the start of the implementation. Interim progress reports will then be prepared every six months during the implementation of the contract. They must be accompanied by the invoice, financial report and audit report of expenditures as defined in Article 28 of the General Conditions.

A final activity report with a final bill, the financial report and audit report of expenditures must be established at the end of the contract. The draft final activity report should be submitted at least one month before the end of the period of implementation of the contract.

8- Monitoring and assessment

Project management will be continuously monitored by the Owner and the Delegation of the European Union.
One or more external agencies will be responsible for evaluations (at least a mid-term and possibly an end of project) and audits.

contact the link for more updates @ ECCAS

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